As of April 23, the 71st Medical Group is offering COVID-19 vaccine walk-in appointments from 8 a.m. to 11 a.m. Thursday and Friday to all persons with base access, age 18 years and older. Beneficiary medical status is not required.
There is no need to schedule an appointment for vaccine within walk-in hours listed. To schedule an appointment outside of these hours, call the Vance Clinic appointment line, #580-213-7416, and immediately select Option 1, 1, 1.
Those who received their first shot of Moderna vaccine may schedule their second COVID vaccine (Moderna only) when they become due -- 28 days or later from first vaccine.
The appointment line is normally open for calls from 7 a.m. to 3 p.m., Monday through Friday.
For more information, visit www.Vance.af.mil/HOME/COVID-19/
COVID-19 continues to present a public health emergency with the potential to impact the health and safety of the Vance community. Installation policy has been aligned with that of the state and city, while still adhering to DoD and USAF guidance.
At this time, the vaccines being administered are effective at protecting against emerging variant strains (UK, South Africa & Brazil). As more strains become identified, it is possible that the current vaccines may not be as effective, which is why it is important to prevent further infections via mask wear, physical distancing and vaccinations as they become available. For more information, visit the CDC at https://www.cdc.gov/coronavirus/2019-ncov/more/science-and-research/scientific-brief-emerging-variants.html
Have you had contact with a confirmed positive COVID-19 individual in the last 14 days?
Are you sick with any of the following symptoms? Fever (100.4⁰F/38⁰C or greater), New Cough in the last 14 days OR Shortness of breath, Fatigue, Muscle or body aches, Headache, New loss of taste or smell, Sore throat, Congestion or runny nose, Nausea or vomiting, Diarrhea?
IF “YES” PERSON MUST REMAIN IN THEIR HOME DWELLING or RETURN HOME AND CALL VANCE CLINIC at PHONE: 580-213-6643 (Public Health) or 580-213-7416 option 1, 1 (Appointment Line).
IF “NO” Person may report to work/receive services.
A current list of symptoms can be found at the Centers for Disease Control website https://www.cdc.gov/coronavirus/2019-ncov/index.html under Symptoms and Testing.
Update A/O 8 JAN 2021
The Vance MTF now has influenza vaccine available for TRICARE beneficiaries of all ages older than 6 months old. The Vance immunizations clinic is open 0730-1630, with one hour from 1130-1230 for lunch. Beneficiaries can also receive their flu shot off-base at local pharmacies who take TRICARE, to include Walgreens Pharmacy.
For Active Duty, the Air Force goal for flu vaccination is no later than 15Jan2021. After this date, if the shot is not accomplished, military members might go "red" on their individual medical readiness (IMR).
The Defense Health Agency is in charge of distribution of vaccines to MTFs and they are following a modified model for flu vaccine distribution this year compared to previous years.
If you receive your flu shot off base, bring your shot documentation to the Vance MTF immunizations desk to be updated into your medical record, or log on to your account on Tricare Online Patient Portal and attach the scanned document/photo to a message to your provider team.
TRICARE Online Patient Portal (first-time users need to register on the log in page, personal email is recommended) can be located on the web at https://app.tolsecuremessaging.com/
If you’re directed to come in for a COVID-19 test, stay at home until you’ve been informed of test results. Your household members should also stay at home, if possible. If you are positive, they will be considered close contacts.
You will receive a phone call from a clinic nurse or doctor with your test results within 3-4 days, depending on how many tests were accomplished that week. Patients can also log in to the TRICARE Online Patient Portal (first-time users need to register and create account via the log in page, personal email is recommended) at https://app.tolsecuremessaging.com/ and select HEALTH RECORDS to view lab results and other medical items.
If you are still experiencing symptoms, even if your test has come back negative, stay at home and call 580-213-6643 (Public Health) or 580-213-7416 option 1, 1 (Appointment Line) to initiate a re-assessment.
Mask wear is mandatory for all active duty personnel in installation facilities and off base establishments. Civilians mask wear is mandated on base and highly encouraged off-installation. Every member of our community has an individual responsibility to mitigate the spread of COVID-19. Accordingly, every member should:
(1) Practice social distancing to the maximum extent possible
(2) Wear appropriate facial coverings when at least six feet of social distancing cannot be maintained
(3) Wash your hands frequently or use hand sanitizer when running water is not readily available
(4) Notify your supervisor immediately if you have had contact with someone who is sick or symptomatic
(5) Stay home if you are sick or symptomatic until cleared by Public Health or your doctor/nurse practitioner.
Members of the Vance community should stay informed 'and know the symptoms associated with COVID-19, including cough, shortness of breath, and other symptoms. See the CDC website for more details.
All military personnel planning travel outside the local area require Squadron Commander approval. Current “hot spots" are updated weekly and can be found above in the links. There is no longer a requirement for Public Health or medical staff to track travelers.
Civilians and contractors leaving the local area should inform his/her commander prior to returning to the workplace.
Commanders will utilize the Vance AFB COVID-19 Travel Risk Assessment Tool (link above) prior to approving leave, so it’s best to familiarize yourself with what they’ll be using prior to requesting leave.
All military leave requires squadron commander approval. Squadron commanders will not approve leave to " hot spots," until their members have briefed them on their leave plans, to include a risk assessment using the COVID-19 Travel Risk Assessment Tool (T RAT) Additionally, civilians, contractors, and dependents are encouraged to refrain from visiting designated "hot spots." Upon return from leave or TDY, from any location outside of Enid, OK and Vance AFB, the member must inform his/her commander and PH prior to returning to the workplace.
Members who have guests intending to visit should coordinate through their squadron commander, just as if they were leaving the area themselves. Leadership will utilize the COVID Visitor Screening Tool to determine risk factors. . Additional resources for Holiday planning can be found in the links below. Members should maintain the contact information for all guests for 30 days, to be used for COVID contact tracing, as needed.
Civilians and non-military persons traveling to Oklahoma for the holidays (or any leisure travel) should follow the Oklahoma State Health department COVID travel guidance during their visit (i.e. holidays, graduations, etc.). This information can be found at the https://coronavirus.health.ok.gov/travel website.
Military travelers must comply with their home-station COVID travel requirements.
If visitors need to request installation access; please contact The Vance AFB Visitors Center at (580) 213-5528 or 213-5522
All visitors must be sponsored by a Vance member (active duty, spouse or GS civilian)
Squadron commanders may approve gatherings of up to 50 people on the installation so long as personnel follow social distancing protocols and other mandatory preventative measures specified in this document. Gatherings of more than 50 people on the installation require Wing Commander approval. Medical and public health personnel do not have approval authority over these items.
If your event is approved by your chain of command, ensure there is a sign in sheet at the event that includes rank, name, unit, cell phone number, personal email, time in/out if applicable. This sheet should be maintained for 30 days, then shred or destroy. This information will be used for contact tracing if needed. Also ensure physical distancing of 6ft or greater for participants and workers. When 6ft distancing is not possible, nose-to-mouth face coverings are mandatory per Air Force and Installation directives.
For more information on large gatherings, the CDC has some tips:
Travel: All inbound personnel will contact their unit commander, representative or sponsor to arrange a COVID-19 screening and travel risk assessment. Members and units should utilize the “Vance Travel Risk Assessment Tool” to determine if restriction of movement is warranted. ROM due to travel is based on commander’s discretion--there is no longer an automatic ROM required upon arrival.
If your commander or unit representative instructs you to ROM, ensure you remain in your home or assigned dwelling space for 14 days. Your unit will provide support and supplies during this time.
Positive individuals: Individuals who test positive for COVID-19 will be placed on isolation (restriction of movement to their home) and will receive specific instructions from public health on what to do during their isolation time.
Close contacts: Persons who have close contact with a COVID-19 positive individual will be placed on quarantine (restriction of movement to their home); and will receive specific instructions from public health staff on what to do during their quarantine time. Close contacts commonly include members of the positive person’s family and household.
Additionally, public health is visiting high-risk areas like on-installation food facilities, the CDC, Teen Center and fitness center to insure prevention strategies are employed. If you are not one of these services public health will be happy to consult with facility managers to create a COVID plan.
The 6ft-rule and proper mask wear (nose-to-mouth face covering) is the gold standard right now for prevention. Ideally, workplaces and customer service areas should be physically set up to ensure 6ft or more distancing between all co-workers, customers and visitors. Personnel and customers should be required to wear a mask when 6ft spacing is not possible.
Close contact for COVID-19 is generally defined as an interaction within 6ft of a positive individual for 15 minutes or more (cumulative time). If the positive individual was wearing an appropriate, nose-to-mouth face covering during the interaction time, this will lessen the chance of them spreading the virus. Close contacts are considered to be on “quarantine” status, which is also known as a form of ROM (restriction of movement).
If you test positive for COVID, it is likely your entire household will be defined as close contact. Close contact instructions If you are identified as a close contact, you will receive instructions from public health on how to keep safe during your quarantine time. You will be instructed to stay at home for at least 14 days (day zero is the last exposure date with the positive individual) and maintain physical distancing of 6ft from others in your home. You will receive a negative COVID test towards the end of quarantine in accordance with 71 MDG protocols. Call Public Health or your off-base clinic if you develop any symptoms during your close contact quarantine time.
If physical distancing is not possible between yourself as the close contact and the extra people in your home (i.e. small children in the house who need care or who cannot understand or comply with distancing), then these extra people in your home should also stay home during your quarantine time. Note: ONLY close contacts, not the extra people in the house, will be COVID tested for release and tracked by Public Health.
According to Vance Clinic protocol; even if you’ve had COVID in the past, you will still be required to quarantine at home if you have close-contact exposure to a COVID positive individual. This is due to the risk of re-infection. Vance protocol is more stringent than off-base protocols (i.e. local health department and clinics). Re-infection is thought to be rare; but has been reported according to Centers for Disease Control.
HQ AETC SG COVID-19 Travel Risk Assessment Tool